How to write Business Letters

Business Letters are a form of communication and they are of vital importance. A good business letter is very important because it carries the message of the organization and it ensures that there is no misunderstanding or confusion that can lead to any kind of conflict.

While writing Business letters one needs to respect few elements that are of utmost importance while drafting a professional and polished draft. Below mentioned are a few steps:

Know the Format

Irrespective of the content of the letter, there are a few business standards to follow regarding the way it is presented. Business letters should be typed and composed in a common font such as Ariel or Times Roman.

In scenarios, where the letter needs to be emailed, a common font should be applied. Refrain from using script or colours other than black and white in a Business email.

Include Company Information

Every draft or email should carry the information about the company with each part of the address written on a different line. For Self employed people, add the name in place of company’s name.

Include the date

Mentioning full date is the most professional choice.

For example: May 1st, 2014 or 1st May, 2014. Date should appear on the left side, just below the sender’s address.

Recipient’s information

Mention the full name, company name and address, with each piece of information on a separate line. The recipient’s information should be mentioned on the left.


The salutation is an important indicator of respect and which one the writer chooses depends on whether one knows the person and the level of formality in the relationship that is shared.

Keep a check on the tone

The tone of the letter should be brief and professional. Ensure that the letter is a quick read for the reader by diving straight into the matter and keeping one’s comments brief in the first paragraphs.

Write clearly and concisely

The letter should be reader friendly. The reader should exactly know what one is trying to convey. The reader can respond quickly only if the meaning is crystal clear.


Even if the letter deals with concern or complain, one should be courteous. One should consider recipient’s position and offer to do whatever one can with an intention to be helpful.


The closing like the Salutation is an indicator of respect and formality. Make usage of comma after the closure.

‘Enclosures’ if necessary

If one has enclosed additional documents for the recipients review, it should be noted few lines beneath the contact information.

How to write a Speech

Speech plays a very important role in current scenario. There are occasions where one may find oneself being expected to speak at a public gathering or a social event and being prepared would require one to plan and prepare.

Below mentioned are few points on how to write a speech:

Choose the topic

A good speech is usually about one thing. It needs to have one message that matches the occasion for the speech. It should reflect the interest of the audience. The best speeches have very little to do with arguments and more to do with delivery and heart put into it by the speaker.


One should always find the purpose behind delivering the speech. A speech should be made for a good reason. It helps to inspire or to lead to action.

Get organized

All the great speeches require shape. A speech should include introduction, the content and the conclusion. An organized speech gives an appropriate flow to the speaker and enhances the level of understanding.

Choice of word

One needs to choose the words wisely. It should be spoken keeping in mind the type of audience that one would face. The usage of words should be such that one should understand and appreciate. The speech should always be catered to the audience. Never waste time in explaining concepts to them that are already familiar with.

Grab the attention

One should always aim at building the rapport with the audience. Build agreement with the topic and make it humanizing and personalizing. The speaker always needs to wear a sincere smile, while delivering or while writing. The more the audience will feel drawn towards the topic.

Focus on the message

The speaker’s main objective is to make the important points of the writing, stick the minds of the audience. The speaker needs to think visually.

Hence, speeches need to be natural and not read off of a paper. The opening of  a speech with vital remarks or quotes will immediately establish credibility.


Significance of Job Applications


A job application is an application for employment used by companies to hire employees. A job application can be completed in several ways. There are paper job application forms that you fill out if you apply in person for a position. There are also online job applications completed at a company website. Some employers accept job applications via email or fax. In those cases, your job application consists of a resume or cover letter. It is a verbal and written request.

Importance of Job Application

A well organized application letter will trigger for you to be hired in the job you are applying for. The application letter is most of the times known as “cover letter”. We write an application letter because we want to know that the person, the business looking for the job is the best and also best for the position. For that reason, it is inevitable to write an application letter, when applying for the job.

In writing an application letter, it really should be done with an additional ordinary attention due to the fact this letter is not an ordinary one. It looks like you are selling yourself to the organization since they will be paying you quantity if you will be hired. This is why, you ought to take considerable time in formulating your application letter for you to be bought by the buyer.

In selling a product, the presentation of advertisement and other resource information about the item should be convincing and dependable so as to be bought in the marketplace. The identical with the application letter given that you are selling yourself to the company and the application letter serves as the advertisement and reliable details about yourself, it needs to be convincing for the Human Resource (HR Department) to go over your resume for further evaluation.

It is important that you read the entire application form before you start filling it out. Read the instructions carefully and follow them exactly. Completing the application properly is very important, because the application is your chance to present your skills to the employer. Employers review the information on job applications when deciding who to schedule for job interviews. Remember that employers as a clue to how much importance you put on the quality of your work.


Job Applications act as a mirror. It reflects all the information, be it personal or professional. It requests a wide variety of personal information on ranging from your social security number for employment tax purposes to questions about your personal hobbies and interests.

Key Aspect of Group Discussion


A conscious effort put by a group of people to build a consensus is known as Group Discussion. It aims at the ability to discuss on a desired topic and arrive at a conclusion.

Group Discussion

A group of people who come together and talk on a particular subject in order to reach a decision is known as Group Discussion. A Group Discussion consists of 8- 10 candidates, who are given a specific subject to talk on within a given time limit. It consists of a Leaderless group. A panel of judges will observe and evaluate the members of the group on various parameters.

Group Discussion is a very important round in any selection process, be it from any medium. Group discussion is held to gauge whether he candidate has certain personality traits or skills.

They would like to trait the following things:

  • Ability to work in a team.
  • Communication Skills
  • Leadership Skills
  • Reasoning Ability
  • Initiativeness
  • Assertiveness
  • Ability to think and act independently

Few essential aspects of Group Discussion are:

1.  You should be successful in grabbing the attention of the audience or the panel of judges. In a group discussion, your 1st step is to make yourself noticed to the panel of judges. Mere presence is not enough. Making meaningful contribution is equally important. If the group hears you, then the evaluators will automatically draw his or her attention towards you.

2.  Assertive approach: It all depends on which direction do you take the group to, once it is stopped over a topic or a point. This exhibits the leadership skills that are imbibed in a person.

3.  Create your own chances: The participants of the group Discussion often complain that they were not given enough chances to speak on the assigned topic. The fact says that in any Group Discussion, you do not have to wait for the chances, instead you need to create chances for yourself. You will go unnoticed by the panel if you keep your mouth shut or just murmur something that goes inaudible.

4.  Meaningful and Sensible contribution to the group: Talking and only talking in a Group Discussion is of no point. Sensible talking is required. Always keeping the points in your mind and having a particular justification over each and every point penned down by you always plays a vital role. Good knowledge base and Logical thinking is essential. Cohesively putting forth your ideas makes you stand out of the crowd. Shouting on top of your voice and speaking in lengths in not important, but how you are talking and what impact are your words having rules a Group Discussion. The impact should not be limited to the participants, but it should also be extended to the evaluators.


Thus, Group Discussion helps in exploring the Confidence, Presentation Skills, Usage of the best vocabulary and Attitude towards things



Mastery in Conducting Interactive Sessions

Conducting an interactive session is very important to create an effective rapport between the trainer and the audience. Interactive sessions help to create a bridge of communication and confidence between the participants and the trainer. An interactive session helps in a lot of other ways to make the training more effective. Interactive session helps to gain productive information on the interests of the audience and their activities to create effective training modules as per their needs.

Key factors for mastering the interactive sessions

Being well versed with the content is very essential for mastering the interactive sessions. Preparing an appropriate module with effective content that meets the needs of the audiences is very essential for creating a great impact. The content must be simple and clear and should give the sense of interaction from the start it should be more from the participants end than description from the trainers.

Step by step Planning of training is very essential for effective and systematic interaction. The sequence of the events in the session as per appropriate interaction is the key. Various interactive events like role plays, group discussions, and project work. Storytelling plays a very effective role in increasing the interaction and makes the training interesting and efficient.

Participation is very important and creates great impact on the audience, the best way to master the session is to create more and more audiences participation. Active participation is possible if the module prepared involves the audience to take initiative and the speaker/trainer is on the receiver’s end.

An interactive session can be very rewarding and effective depending upon the delivery of the training to the participants. Planning and preparing the training is an important aspect but for impactful results it is very important to deliver the training in an effective way.

The best out of all is a storming session of questionnaires that deal with the whole training aspect.  Participation of audience in the question is the most effective way to understand their response and activeness to the training process. 

Steps to turn an Average Meeting into a Success

Meetings form a crucial part in any business success. It gives a new meaning to our current job profile and takes us a step ahead in our career. Great meetings always leave an impact on the employees, as they feel more energised and provide them a sense of achievement. Nobody aspires the meet to be boring or unproductive.

A meeting for the sake of it will achieve nothing. Rethink the need for the meeting. Meetings should be conducted from time to time to share information, develop ideas, deliver updated information or set performance and quality standards.

Below mentioned are few tips to have an effective meet:

1. Set the objectives:

An agenda is expected to be prepared and objectives are to be set for the meeting. This information needs to be shared with the attendees well in advance. If it is not possible to disclose the agenda, then at least review needs to be done at the start of the meet.

2. A minutes recapitulation:

If there are minutes from the previous meeting, then the attendees need in advance. If it is not possible to disclose the agenda then at least review needs to be done at the start of the meet.

3. Stay on Track:

The meeting is always expected to start at the set time. No repetitions should be made for late comers, unless it is absolutely necessary. Always follow a standard meeting protocol which includes general rules like ‘Do not interrupt, Stay on the topic, Be respectful and Polite. Always make an atmosphere where people will be heard and time will be productive and mutually beneficial.

4. Value Time:

Respect the time factor while conducting a meeting. If there are participants who engage in discussions that can be solved outside the confines of the meeting, suggest that they take it offline. Ensure that the meeting is wrapped up on the set time or better if it ends earlier.

5. Maintain Control:

In a meeting, there is a possibility of a heated argument to break out. If a heated argument breaks out, stand up and reap both the sides, allowing each to feel that they are heard and understood.

6. Interesting Presentations:

Make sure that the presentation made is interesting. If simply lecture is going to be given, then send a memo across to the attendees saying that do not read every slide of the power point presentation. Make an eye contact. Show how any changes will impact people and productivity.

7. Create groups:

Encourage people to choose the topics that are of particular interest to them. Work on them individually or in small group and report them. Assigning Such tasks to be done independently eliminates endless posturing, shortens the group meetings and increase ultimate results.

Hence, one should always organise a well planned meeting where the participants feel that the subject is worthwhile, their input is valued and their needs are met.

Tips to Develop American Accent

Develop American Accent

Developing any accent requires to develop the Basic English foundation very strongly. Developing the basic foundation efficiently requires focusing on the Grammar and Vocabulary. Every accent has its own kind of pronunciation, voice and sound that forms the accent. Developing American accent requires learning the proper pronunciation of words in the American accent along with the various phrases, sentences and the manner in which they are to be pronounced. There are various forms of techniques to get rid of the regular accent and develop a new one this includes positioning of tongue mouth and lips in order to produce the appropriate sound that is the voice of the accent.

Tips to Develop American Accent

Technical development:

Technical development such as good grip over grammar, intonations and pronunciation of the American accent getting a good grip over these aspects is the most essential aspect of developing American accent. Difference in the basic aspects of the acquired accent and American accent and then developing the technical aspect is essential. Word in the American accent is not pronounced one by one usually the pronunciation appears as if the words are together. For example a sentence that means “How to recognize speech” in American accent would be pronounced as “How to wrek a nice beech”.


Practice is the most important aspect of developing American accent. Practicing to speak in American accent amongst friends and colleagues is the best way to develop it. Try to practice the difference in pronunciation with the current developed language and the American accent. Get corrected by fellow students learning with you and work on the outputs increasing your inputs. Remove all your fears and use the accent with everyone even when you know you might be wrong but this is the first step to improve.


Seeing and hearing others are a great way to learn American accent, probably the best way to learn American accent. Observing other and trying to get in their tone is one way to develop effectively.

Print media such as newspapers and magazines are a great way to read and practice, they help in observance of the phrases used when they are published. Other methods like watching American Television programs or news and observing the way they speak is also very effective.


Developing American accent requires practice with good grip over the basics as they form the most important foundation and help in developing the accent.

How to Prepare Effective Power Point Presentation

Power Point Presentation is a way of attracting the audience to one’s views. It is one of the helping factors behind the success of the meeting. The most popular uses of power point presentations attraction re in modern days leading, corporate training, marketing and sales gathering.

Power Point Present action combined audio and video both aspects, making it easier for the audience to understand. Even normal teaching in training becomes interactive by adding presentations in the lectures. People at top management levels use this powerful tool to train their juniors or associates to give them a clearer picture.

Keep it natural: Good present aim to comfort the viewer. When you choose an overall style, try to visualize your power point slides. Also visualize how you would arrange it in your slides.

Plan: A little planning is always required to go a long way. Most presentations are written in Power point. The points of your slides illustrate and expand what the speaker wants to convey to the audience. One should ensure that the script follows good story telling with the beginning, middle and an end.

One thing at a time: At any given point of time, the speaker should be talking about only that slide that is seen to the audience. The audience will instantly connect to the slide that is shown. One can make use of bullets. Chart can be put on the next slide to be referred when one gets to the data.

Avoid Paragraphs: Most of the power point presentations fail to make a mark as everything is put in paragraphs. Paragraphs do not attract the audience. If they do then it does not have a desired impact on the audience. It makes the slides look very confused.

Decide: There has to be immense clarity before delivering a presentation. It is absolutely necessary to determine what you want your audience to take away from your presentation.

Sum it up: Once you are aware of what you want your main message to be, then you can talk all over about the topic and boil it down.

Use Informative Graphics: Graphics are what makes a presentation engaging. They can provide information to the audience which may be difficult to convey in words.

Practice: Spend a lot of time practicing before delivering the presentation. Ensure that the speech matches with the prepared slides.

Thus, slide shows are quick to produce, easy to update and effective to the visual interest in the presentations. The key is to make it certain that your slide show is a visual aid and not a visual distraction.


Draft a Formal Letter

Drafting a formal letter should be very simple and up to the point. Unnecessary conversations and friendly greetings should be avoided. A formal letter describes a formal communication between two individuals or organizations. They can be a proposal, informational or promotional letters. Drafting a formal letter includes various aspects that are detailed below.


From address:

This address contains your address, the address of the individual/organization who is writing the letter. From address should be written on the right hand top corner of the letter.

To Address:

This address contains the address of the individual/organization to which the letter is addressed.

To address should be written on the left hand side of the letter


Date can be mentioned either on the right or left side of the page in line with the To address. Please note to mention the month in words for example it should be written as 15th August 2012 and not 15/08/2012.


Subject is the most important part of a formal letter and is very important to highlight the subject and mention it below the To address. Subject of a formal letter is the highlight to the matter described in the body. Just as a topic of an essay it is the topic of the letter and the heading of the purpose for writing the formal letter.

Salutation / Greeting:

Salutation is a greeting to give respect to the one whom this letter is addressed. It can be in the form of Dear Sir/Madam or can be directly addressed with the name for example- Dear Mr. Krishna.


Body of a formal letter should be straight to the point and should not carry lengthy unwanted conversations. The first paragraph should contain self introduction or a formal introduction to you, the complaint, appraisal or inquiry.

The second paragraph should include a detailed explanation to the matter and should contain all the technical or descriptive information about it.

The last paragraph should conclude with the expectation of the output desired from the described matter.


Ending the letter is always addressed with a respected complimentary close like yours sincerely/yours faithfully followed by the name of the person or organization writing the letter.

Effective Communication Skills

Communication skills are a key aspect for successful growth and development of an individual. The importance of communication skills can be understood by making out the difference between a person who can talk and one who is dumb since birth. There is no difference in their appearance but communication plays a major factor. An individual that is not well versed with effective communication in corporate world is regarded similar to a person that who cannot speak.

Communication is very important to convey a message to an individual, public or a group. Effective communication on the other hand can be defined when the same message is conveyed with the confidence and conviction.  Communication skills are very important for creating lasting impressions and making effective as well as strong relationships.

Key steps to improve communication skills


Grammar is an essential aspect of communication. Having a strong foundation of grammar is very essential to have a good hold over the language of communication. Failing to structure appropriate sentences and incorrect use of vocabulary are the two aspects that can prove fatal to communication and hence the basic part of communication forms the most essential part for effective communication.

Body language:

Body language forms part of the non-verbal communication and is an essential trait of an individual that speaks a lot about his/her personality. A pleasing body language with an effective verbal communication works wonders when used appropriately. Having an erect posture and a pleasing body language displays an effective personality and ensures success.


Verbal tone while communicating is essential to make an impact on the more important aspects of the content. The pitch should always move according to the flexibility of the content that makes it perfect for the audience to hear and connect to the speaker and relate efficiently. The tone can be high on a more impactful description while normal to low on other areas of content.


Confidence is a key characteristic that displays effective communication. Confidence is essential for creating impact in every situation and hence adds an added edge to the communication skills. Improving confidence requires being well prepared and free from fear to display confident communication. 

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