Suitable Vocabularies of Emails

Unlike the other situations even emails require certain vocabularies to make the emails perfectly understandable. Some of the most important email vocabularies are:-

Common vocabularies of emails:-

to send a letter or an email

to send something by post/ mail

to email somebody

to get/ receive

to reply to

to check emails

sender

addressee

to attach

attachment

to enclose

enclosure

Email vocabularies

  • Attach – Please find the report attached/ As you can see from the attachment…
  • Best – All the best/ Best wishes/ Pass my best wishes on to John/ Best regards (In)
  • convenience – Please reply at your earliest convenience/ We would like to apologise for any inconvenience caused/ Please let me know what dates are convenient for you
  • Dear – Dear Sir or Madam/ Dear Mr Case/ Dear Alex/ Dear Sirs
  • Forward – I look forward to hearing from you soon/ Please forward this to John
  • Hear – I look forward to hearing from you (soon)/ Hope to hear from you soon/ It was really nice to hear from you
  • Hi – Hi/ Hi John/ Say “Hi” to Steve from me/ Julie says “Hi”
  • In – In connection with/ In advance
  • Inform – We regret to inform you that…/ We would like to inform you that…/ If you need any further information, please do not hesitate to contact me
  • Love – Love from/ Lots of love/ Send my love to John/ John sends his love
  • Mail – Snail mail/ I’ve sent you a hard copy in the mail
  • Note – This is just a quick note to say…/ Please note that…/ NB

Email collocations

  • Please – Please let me know if you have any questions/ If you need any further information, please do not hesitate to contact me at any time
  • Reference – With reference to…/ Your ref:/ Our ref:/ Reference number
  • Regards – Best regards/ Give my regards to John/ Regards
  • See – See you (soon/ then)/ It was a pleasure to see you again last week/ Hope to see you again soon
  • Sir – Dear Sir/ Dear Sir or Madam
  • Soon – I look forward to hearing from you soon/ See you soon/ Write soon
  • Sorry – Sorry it took me so long to get back to you/ Sorry not to reply sooner/ Sorry it’s been so long since I last wrote/ Sorry to write to you out of the blue
  • Text – Send a text/ Textspeak/ Text someone
  • Thanks/ Thank you – Thanks (again/ in advance)/ Thank you for your email/ quick reply/ getting back to me so quickly/ taking the time to see me yesterday
  • To – To whom it may concern/ I’m writing to you concerning…
  • Write – Write soon!/ Thanks for writing back so quickly/ I am writing to you in connection with…/ concerning…/ about…/ (in order) to…
  • Yours – Yours sincerely/ Yours faithfully/ Sincerely yours/ Yours

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