Reports and letter writing play an important role in developing an individual’s professional background. Reports and letter writing form the part of the formal part of communication between two individuals or organizations. However letter writing may also be informal where the format of the letter has minimal change along with the content which is more emotional and informal. Reports and letter writing are key aspects that require effective skills to be convincing and produce great results that grab the audience’s attention.
Imagine a situation where your boss tells you to write a report on the last sales meeting and submit it to him on high priority basis demonstrating the effects of the meeting or he calls you to draft a letter for a complain regarding late delivery of a consignment and you just write it the way you wrote them in your childhood in the English examination. The quality or your letter or report would show your effectiveness or will be a show of embarrassment hence letter writing and reports are of great importance.
Key steps to improve and construct effective letter or reports:-
Communication skills –
Communication skills with respect to written aspects is very essential for appropriate construction of sentences. Content of the letter report is the most important aspect as there is only written communication and no verbal communication hence communication play a key role in striking the right chord and create an effective impression on the reader.
Vocabulary is another essential aspect for creating great impression on the reader. Vocabulary plays a very essential role in creating an effective language for communication with the reader. Vocabulary decides the level of the written content and gets the much desired attention and appreciation from the critics.
Punctuations are very important for the content to give it a complete look. The commas, full stops, apostrophes etc. decide how well versed the writer is with the language and such small errors seem to be small but create a big issue in deciding the credibility of the report or letter.
Letters and reports have a particular format to make them look more neat and presentable, the format draws a particular outline to the whole content that gives a very professional look and helps the reader to connect easily and more effectively.