It is start and practice which says that a letter writing protocol dictates all letter begin with ‘Dear ‘followed by addresses and last names. As you become acquainted with the person, on style would be to type in their proper names.
- CONTENT: The current style is to write letters in as conversational style as possible. The content should be very much exact and precise. It should be very easy for the reader to decide it in exactly the same manners, in which you start him/ her to understand the message.
- CLOSING: The closer should always be with a cordial phrase you are comfortable with. Sincerely, yours truly or best regards followed by a comma. Depends on the space left at the bottom of the sheet allow four to five lines. Spaces for a signature.
- SIGNATURE LINES: Type the name of the person who wrote and signed the letter, using both the first and last names.
- PROOF READ: It is always very important to proof read your written communication before sending. Always print out a copy of your letter and read it before signing and mailing. Look that the margins and format are pleasing to the eye. Read the letter for spelling, grammar and correct contact.