Body Language in a Presentation

As the speaker is the centre of attention a certain nervousness arises naturally, being featured at the head of group, large or small. Even the best of speakers can feel uneasy or anxious, walking out to give their presentation. The main objective should be to look relaxed and not to show the anxiety.

There are five main elements of body language and key points about each:

Posture

In order to achieve an effective speaking posture, one should stand erect but not stiff, relaxed but not sloppy. One should relax the shoulders and knees. One should feel alert and comfortable and let the arms hang naturally at the sides with the fingers relaxed. Immediately before your presentation, take a few deep, slow breaths and consciously relax your shoulders, neck, and jaw.

Gestures

Gestures, are the most effective form of body language and it can tremendously enhance your words. There are three types of gestures: Descriptive gestures that clarify your words. Emphatic gestures emphasize your words, for e.g. clenching your fist or pound the podium. Suggestive gestures create a mood or express a thought, e.g. shrug your shoulders to indicate ignorance or perplexity.

Body Movement

The whole body movement is the broadest and the most visible movement you can make as a speaker. It automatically attracts audience attention and audiences stay alert with speakers who move. On the other hand, too much body movement distracts the audience

Facial Expression

Audience can scrutinize speakers’ faces, eager for visual data to add meaning to their words. Your face can reflect your attitudes, feelings, and emotions more clearly than any other part of your body-. Your audience wants you to be confident, friendly, and sincere and watches your face for evidence of these qualities

Eye Contact

After the voice, the eyes are the most powerful tool for communicating. Your eyes either bind or separate you from, your audience. Every listener wants to feel you are talking to him or her. Eye contact accomplishes this. In most cultures, direct eye contact signals sincerity; lack of eye contact signals insincerity, disinterest, or lack of confidence–all message killers.

Videotaping

It is one of the best way to discover a strong and effective body language as well as any unconscious, nervous mannerisms. One should watch great speakers for ideas of how to maximize your own body language. Relax, be natural, and let your enthusiasm and sincerity project naturally to your listeners. Finally, have fun, and you’ll do fine as a presenter!

Appropriate dressing for Women for presentations

Delivering a speech to the audience can be stressful but what racks your brain the most is the appropriate dressing for the big show that can get all the eyes on you.  Due to this reason,  looking professional and presentable is the biggest concern. A mix and match of glamour and professionalism is very important for women represent a more gracious personality than men. Everything from the head to toe should be perfectly groomed as the rolling eyes of audience will not stick to the hair but will see the dress-up as well as the shoes too.

BUSINESS FORMAL PRESENTATIONS:-  The business formal look that is common in finance, law, and insurance can have these dressing options:-

1. The Suit For women, either a pants suit or skirt suit in a dark, neutral color is appropriate. For a slightly softer look, try navy instead of black as it tends to provide less contrast between the suit and your skin.

2. The Blouse A good blouse can be hard to find—but the right blouse contains a hidden button that keeps your blouse fully closed so that no one is distracted—including you.

3. The Jewelry Business formal calls for little to no jewelry, but you can wear a pair of studs. Make them small and simple to show some femininity without being obtrusive.

4. The Shoes Choose a sensible heel (3” or less) with a closed toe in a neutral color. That doesn’t automatically mean it has to be boring—try a low-heel which has cutout sides, for a little jolt of femininity on your feet.

5. The Pants Go with a trouser instead of a crop or a skinny pant, unless your office is super casual. Make sure that the pants fit correctly and are hemmed to the appropriate length (they shouldn’t touch the floor). Pants can be worn creased or uncreased.

6. The Cardigan Instead of a jacket, try a shot of springy color in a softly shaped cardigan that will create a great contrast against crisp pants. Go for a longer cardigan that hits at the hips to help elongate your shape and create a more polished look.

The choice of clothes depends from person to person. Some may feel that a white coat looks more classy and professional with a standard, while others may feel that black looks more elegant. Other colors like blue or brown are also accepted for presentations but the idea is to sport an attire that can do justice to the topic of the presentation.

Appropriate dressing for Men in Presentations

Presentations aren’t a fashion show–nobody cares if your suit is Armani or from Men’s Warehouse–but your appearance can help sway your audience more than you’d think. Investors, for instance, will feel more comfortable investing in a well-groomed individual than a disheveled one any day. So straighten your tie, dust off your shoes and pay attention to the following advice on how to improve your appearance.

Dress for your audience. Investors and buyers want to know their money is going to good use, so play the part of the conservative business person. The following tips for looking professional:

  • Wear a well-tailored suit of high-quality fabrics.
  • Keep it simple, but not boring. Wear neutral colors. Women can wear a few well-placed accessories.
  • Make-up should be as neutral as possible. Try to look healthy and rested.

Pay attention to details.  If you’re asking for money or looking to create a business relationship with these individuals, show them that you’ll be as meticulous with their time and money as you are with yourself.  Check the following before leaving the house:

  • Pant hems should be secure.
  • Shoes are polished.  There’s nothing worse than noisy shoes in a quiet room.
  • Men should have a recent haircut and trimmed facial hair.

Avoid distractions. You want your audience to be paying attention to your presentation–not your clothes. The following advice to keep it simple:

  • If you wear glasses, keep the lines clean; don’t wear funky-colored frames. If contacts are an option, wear them instead.
  • Keep your documents and personal items in one bag that’s clean and simple.

Be comfortable.  Make sure you’re comfortable in your outfit.  A polished appearance is the perfect complement to a polished presentation.

Always dress as well as or slightly better than the audience.  Dress as well as the audience, or slightly better, but the emphasis is on slightly.  You don’t want a big mismatch.  If you dress worse than the audience, of course, you’ll simply look like you shouldn’t be there.

Dress in something that allows you to move.  A speaker needs to be able to move on stage, and some fashions restrict movement so severely that you’ll look ridiculous when you try to walk.  That won’t work.  You have to be able to get on and off – and around – the stage.

Dress strategically.  Think about the audience.  The accessory you can wear, or slight change that you can make,  will allow you to stand out from the crowd, without looking freakish.   The costume you wear sends a message; figure out what you want to say with your style.

Handing Questions in a Presentation

Many presenters fear the question and answer session at the end of their presentation because they feel that they will lose control of their input. However, questions are a vital part of the presentation for the whole audience as they allow for clarification of learning. The presenter can enhance the effectiveness of the question and answer session by treating it as a formal part of the presentation.

The following tips are extremely helpful for handing audience questions during a presentation:

Handling Audience Questions

There are two important parts to delivering a presentation effectively in the workplace. The first part is the actual presentation, and the second part consists of the answer and question forum.

Establish Protocol Early

The most important tip for handling audience questions during a presentation is to establish protocol early and explain how you will take any questions at the end of the presentation.

Initiate Questions

Sometimes audience members can be shy about asking questions. One tip is to initiate questions by asking aloud, ‘Who has the first question?’ or ‘Who is going to lead off our discussion?’ If you are caught in a situation where all you receive is blank stares and no questions from the audience, it is time to start the query yourself. One option is to tell the audience, ‘One question I often get is ?..’ This way, you can open the door and hopefully stir up some participation.

Repeat Question

A good presenter will take an audience question and repeat it back to the individual. This helps in two ways. For one, it allows you to repeat the question so the rest of the crowd can hear. Secondly, it allows you to make sure you heard the question correctly.

Keep Responses Short

Presenters need to remember to keep the answers short when responding to audience questions. It is appropriate to even answer just yes or no. The presenter wants to provide answers to as many people as possible in the shortest amount of time

Avoid Arguments

Some questions might be difficult to answer or be controversial. It is best to avoid any arguments with audience members. Try and explain in simple terms, and if the audience member tries to pursue a fight publicly, it is best to let the individual know that you would be

happy to speak to him/her privately after the session. .

Don’t fumble

You can deliver a great presentation. But if you fumble in responding to questions you can damage your credibility and sink your presentation in a flash.

What is Presentation and its Importance

Presentation is a speech or talk in which a new product or idea is shown and explained to an audience. It is an means of communication which can be adopted to various speaking situations, such as talking in a group or addressing a meeting or briefing a team.

Majority of the people would agree with the fact that ‘Presentation Skills’ are important. Everybody has presentation skills, some are better than others.

The primary goal is for your presentation skills to be better than your competitors.

The secondary goal is for your presentation skills to get better with every presentation that you deliver.

Presentation skills are important for business success.

In today’s business environment, the competition in the workplace is getting more and more competitive. It is no longer enough to just have the capability to do the job, one should be able to talk well, write well and present yourself well. Business leaders are often expected to present their message with confidence and clarity.

Presentation skills are important to individual success. For many people, the first important presentation that they might have delivered would be ‘Job Interview ‘, which is really a presentation. Success rides on their presentation outshining the competition.

In most organisations, day to day business entails teamwork. That means presenting to your team or on behalf of your team is.  Presentation forms a part of one’s daily activities.

The most important element in a presentation is ‘You’. You are the one that are you direct is concentrating on. You convey who you are based on your body language, speech and overall mannerisms. However, the most important thing is that you should be comfortable during the presentation because it is then that you can perform at your best.

Developing presentation skills and giving an effective presentation is not an easy matter. It is said that some people are born with presentation skills but one should also remember that presentation skills can be learned. It can be developed further when it is being practiced regularly, so develop your presentation skills and become an expert.

How to Write Presentations

A presentation is reflection of the presenter as well as one’s work. The presenter desires to make the best possible impression in the short amount of time given. An interesting and impactful presentation, not only requires a good content but also an appropriate and an effective way to deliver it, in order to maintain the interest of the audience.

Below mentioned are a few points on how to write a Presentation:

1. Simple & Clear

While preparing a presentation, one should ensure that it is simple and carries clarity. One should not allow technology to dominate one’s presentation.

2. Consideration of important points

One needs to take certain points in consideration while preparing a presentation. Ask a few questions before making an attempt to prepare a presentation.

-         What are the key points that one desires to make?

-         What is the interest of the audience?

-         How familiar are they with the topic?

3. Resources of information

The key to success is the resources that the writer is equipped with before writing or making a presentation. One should answer questions like:

-         How much information is needed?

-         – What elements to cover? What elements to eliminate?

4. Logistics

One needs to make sure that the logistics are taken care. How big is the hall where the speaking will take place? How much time will be allotted?

5. Equipment’s

One needs to take care of the equipment’s that is needed for delivering the presentation. Internet connection, computer, microphone, software etc are a few things that one needs to take additional care of.

6. Material Body

The writer needs to organize the material body. One should make sure that the main points are covered. The presenter should be concrete.

7. Format and Presentation

One should format the presentation in an appropriate manner. For a presentation in a dark room, choose a dark background with light letters. While making slides, use a light background dark letters. Use a big font. Keep it short.

Thus, the writer should remember that a presentation is different than a paper. Respect the program schedule. Organize the especially data into modules.

How to Prepare Effective Power Point Presentation

Power Point Presentation is a way of attracting the audience to one’s views. It is one of the helping factors behind the success of the meeting. The most popular uses of power point presentations attraction re in modern days leading, corporate training, marketing and sales gathering.

Power Point Present action combined audio and video both aspects, making it easier for the audience to understand. Even normal teaching in training becomes interactive by adding presentations in the lectures. People at top management levels use this powerful tool to train their juniors or associates to give them a clearer picture.

Keep it natural: Good present aim to comfort the viewer. When you choose an overall style, try to visualize your power point slides. Also visualize how you would arrange it in your slides.

Plan: A little planning is always required to go a long way. Most presentations are written in Power point. The points of your slides illustrate and expand what the speaker wants to convey to the audience. One should ensure that the script follows good story telling with the beginning, middle and an end.

One thing at a time: At any given point of time, the speaker should be talking about only that slide that is seen to the audience. The audience will instantly connect to the slide that is shown. One can make use of bullets. Chart can be put on the next slide to be referred when one gets to the data.

Avoid Paragraphs: Most of the power point presentations fail to make a mark as everything is put in paragraphs. Paragraphs do not attract the audience. If they do then it does not have a desired impact on the audience. It makes the slides look very confused.

Decide: There has to be immense clarity before delivering a presentation. It is absolutely necessary to determine what you want your audience to take away from your presentation.

Sum it up: Once you are aware of what you want your main message to be, then you can talk all over about the topic and boil it down.

Use Informative Graphics: Graphics are what makes a presentation engaging. They can provide information to the audience which may be difficult to convey in words.

Practice: Spend a lot of time practicing before delivering the presentation. Ensure that the speech matches with the prepared slides.

Thus, slide shows are quick to produce, easy to update and effective to the visual interest in the presentations. The key is to make it certain that your slide show is a visual aid and not a visual distraction.

 

How to Prepare Effective Power Point Presentation

Power Point Presentation is a way of attracting the audience to one’s views. It is one of the helping factors behind the success of the meeting. The most popular uses of power point presentations attraction re in modern days leading, corporate training, marketing and sales gathering.

Power Point Present action combined audio and video both aspects, making it easier for the audience to understand. Even normal teaching in training becomes interactive by adding presentations in the lectures. People at top management levels use this powerful tool to train their juniors or associates to give them a clearer picture.

Keep it natural- Good present aim to comfort the viewer. When you choose an overall style, try to visualize your power point slides. Also visualize how you would arrange it in your slides.

Plan- A little planning is always required to go a long way. Most presentations are written in Power point. The points of your slides illustrate and expand what the speaker wants to convey to the audience. One should ensure that the script follows good story telling with the beginning, middle and an end.

One thing at a time- At any given point of time, the speaker should be talking about only that slide that is seen to the audience. The audience will instantly connect to the slide that is shown. One can make use of bullets. Chart can be put on the next slide to be referred when one gets to the data.

Avoid Paragraphs- Most of the power point presentations fail to make a mark as everything is put in paragraphs. Paragraphs do not attract the audience. If they do then it does not have a desired impact on the audience. It makes the slides look very confused.

Decide- There has to be immense clarity before delivering a presentation. It is absolutely necessary to determine what you want your audience to take away from your presentation.

Sum it up- Once you are aware of what you want your main message to be, then you can talk all over about the topic and boil it down.

Use Informative Graphics- Graphics are what makes a presentation engaging. They can provide information to the audience which may be difficult to convey in words.

Practice- Spend a lot of time practicing before delivering the presentation. Ensure that the speech matches with the prepared slides.

Thus, slide shows are quick to produce, easy to update and effective to the visual interest in the presentations. The key is to make it certain that your slide show is a visual aid and not a visual distraction.

 

Importance of Interaction in Presentations

Introduction

Interaction is simply a method of sending message from one person or group of persons to another. It is of vital importance in business because it involves all the persons or organization connected with the business- employees, customers, shareholders and all the different sectors.

Importance of Interaction in Presentation

As a presenter, you always want to know your audience. When presenting to hundreds of audience members at a large event, you must be very well prepared with the basic idea.

1)    Best Summary

Each participant must prepare a summary of the main points at the end of a presentation. Teams of participants switch their summaries and select the best summary out of all.

2)    Brain Storming

The presenter can conduct a brainstorming session on open-ended questions contributing his or her ideas when appropriate.

3)    Concept Analysis

The presenter can ask series of questions related to a concept. Building on participants responses, presenter explores the critical features and types of the concept.

4)    Debrief

A brief and powerful experiential activity is followed by a debriefing discussion to elicit and share useful insights.

5)    Essence

The audience can write several summaries of the presentation, repeatedly reducing its length. Thus, giving them a better understanding.

6)    Glossary

The presenter identifies a key term related to the training topic. The audience can make teams and come up with the definition of the term the presenter collects these definitions, inserts the correct definition among them and plays a dictionary type guessing game.

7)    Intelligent Interruptions

Presenter can stop the presentation at random levels and selects a participant. The participant asks a question, makes a comment or challenges a statement as a way of demonstrating that he or she has been intelligently processing the presentation.

8)    Item List

The participants or audience review a list of items in the hand out and select a few that can then clarify these items.

 

9)    Multilevel Coaching

Presenter can train a small group of participants and test them to make sure that they have acquired the skill. These participants can then become coaches and train the others.

10)     Question Cards

After the presentation, ask teams of participants to write 20 short answer questions based on the content. Collect all questions shuffle the cards and conduct a quiz- program.

Conclusion

In this way, interaction will ensure that all the persons/ participants/ audiences have understood the message that is sent. This will also be more likely to respond favourably to the message if it appears reasonable and fair to the receiver

Importance of Visual Aids

Visual Aids act as a learning tool for presenters as they use it to convey an idea more effectively. They act as an important factor when it comes to delivering effective presentations. Once you have the layout of the main body of the presentation, then you can think of how to actually deliver the material to your audience.

By making use of some simple graphics, you can find it easy to start building up ideas for visual aids which are effective in your presentation.

Make use of visual aids in the main body of your talk with your audience. The audience should be able to see a clear statement of your main points. Feeling nervous is a natural thing. If you feel edgy divert attention from yourself by giving the audience something to look at. People always tend to remember things that they see, so one needs to make the presentation more audience friendly.

Statistically, it is proven that presentations that use visual aids are 40% to 45% more persuasive than unaided presentations. By making use of visual aids, one can make the presentation more interesting and effective. The information is retained in a better way when the audience can both see and hear.

Visual Aids are of great assistance to the speaker as well as the audience. People retain visual parts of the information from graphs and tables far better than listening to someone explain the same topic. Visual Aids not only ficus on attention but also help to reinforce the words. It acts as a learning tool that is used by educators and presenters to convey an idea more effectively. It aids in fast understanding of the subject matter. It helps to encourage attentiveness from the listener in addition to help one manage nervousness. Thus, visual aids help to make the communication more effective and helps to deliver the information in such a way that it is fully understood.

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