Develop Voice Quality

Developing voice quality is very essential for effective development of communication and leaving a lasting impression on the audience. A great voice quality automatically attracts the audiences and keeps them engaged in the event. When an individual possesses great quality it doesn’t matter what content he is prepared with, his voice quality is so beautiful that he captures the audience’s attention and makes the atmosphere comfortable and interesting.

Tips to develop voice quality-

Voice quality-Voice quality should be very crisp and loud enough; some individuals lose the clarity in search of loudness. A microphone is always available but still the quality of voice should be clear enough without the technical instruments, handling the voice then on the microphone is a different art.

Vocal Pitch-Changing the pitch of the voice during conversation is very essential to improve the quality of voice and make an impressive impact on the audience. Pitch can be changed by varying the speed and stressing on the important part of the sentences or paragraph while delivering the other simply with ease. Changing the vocal pitch gives the voice a very sharp and crisp tone which is very effective and engages the listener.

Be Natural- In orderhave a crisp clear and effective voice many individuals try to fake and imitate voices of others. This looks very vague and artificial. Being natural is the most important part of improvingvoice quality. Voice cannot be changed completely it has to be improved with various technique and the natural tone can be polished but not replaced with a different one.

Exercises- Various vocal exercises and techniques should be implemented to improve voice quality some exercises such as loud reading, good posture exercises that enable proper flow of voice, vocal chords should create sound that makes the vibration felt in the chest and back while sound delivery and when this is practically felt the output is effective. Various breathing exercises are effective to make the voice quality clear.

Conclusion-

Techniques for improving voice quality start from practice and can be effectively developed with implementation of the techniques practically.

Technology Based Communication Tool

Technology, in recent times, has created many new ways of communicating. Now there are various methods of communication that use technology to increase the speed, range and accuracy as compared to earlier times, where technology was restricted only to writing letters, using land line phones and speaking in person.

1. Phone- Telephones are the best thing that can ever happen to mankind. Phone is an interesting manner of communication that uses technology. They have been around for more than 100 years and since last one decade they have become portable. Cell phone has changed the definition of being in touch on the move. It means that phone calls are now much more commonplace and the person can be reached in all kinds of venues and not just at home.

2. SMS- Phone has lead to a new form of communication – the text message. It is cheaper and easier than calling someone. It is a communication tool that has shortened the communication between people and helps in delivering information far more efficiently.

3. Internet- The Internet application provides the ability for people to interface with one another via phone lines over the computer. The Internet is an enormous communication tool that affects both the usage of Phone and also SMS.

4. Fax- The element of Fax is substantially cheaper than sending things through emails. This enables to quickly send documents that are not available in the digital form. Fax machines are a combination of a phone and a photocopier. The documents are scanned by the user, which are then encoded and recapitulate through phone calls to another fax machines.

5. Social Media Web sites- It is a new media that describes social media websites. They differ from older web sites as they encourage participation from and interaction with the viewer. This enables the companies to engage their customers more effectively.

Thus, technology as a communication tool acts as a backbone of social interaction.

Letter Writing

Letter writing is another basic aspect of our Basic course. Learning letter writing is very essential for the professional development of an individual. Drafting a letter is a very basic and equally essential aspect of communication formally or informally. Letter writing is essential to build concrete conversation between two parties or individuals. Today in this age of Internet and telecommunication conversations have become short and quick but still letter writing has its own importance that makes the conversation official and still stronger than other modes of communication.

Writing a letter is a very basic and simple aspect but this simplicity should also prove effective on the person to whom the letter is addressed to and hence combining it in a professional manner is the key to make it effective.

Key steps to letter writing-

Letter writing comprises of few important steps and format that make a letter more effective.

Date-
Writing the date is the most basic and professional step to make a letter look effective and is a very general mistake individuals make while writing a letter and make the first impression untidy , hence date is a prime important factor that makes the reader interested to go ahead and have a look at  furtherdescription.

From address -
This is the first step of writing a letter, mentioning the address of the individual/party who is writing the letter should be mentioned on the right hand top corner of the letter with proper alignment and legible format that makes it look tidy.

To address-
The next step to write a letter includes mentioning the address of the individual or party to whom the letter is addressed to and is generally written diagonally opposite to the from address below the from address but at the left corner in the same legible and tidy format as the from address.

Subject-
Subject is an essential part while writing the letter it mentions the matter that is further discussed in the letter and provides a title to the description.

Salutation/ Greeting-
Salutation or greeting expresses respect towards the individual to whom the letter is addressed to. It may be addressed by using words like Dear sir, or Dear MR xyz…

Body-

Body of a letter includes the description of the whole matter regarding which the letter is being drafted. The body of a letter in case of a formal conversation should be clear and precise on the matter to be discussed and not moving around the bushes as lengthy unwanted descriptions make it uninteresting and move away from the subject of discussion.

Conclusion-
Conclusion must always end with a complementary close such as thank you , yours sincerely …which can be applied at the bottom right.

Develop English Vocabulary

Introduction

Vocabulary plays a very crucial role in today’s fast growing world. Vocabulary means those usage of words that makes you stand apart from the crowd and makes a mark on others. Using the right amount of exact words at some places or during some occasions plays a deciding factor. Ideally, vocabulary means a set of words used at certain places and also at certain events.

Develop English Vocabulary

Now-a-days, vocabulary goes hand in hand with the fluency of its language. One is expected to have an accurate knowledge of the language and at the same time a good hand over the vocabulary. There are innumerable ways to improve the vocabulary:

  1. Reading- One of the best ways to give wings to your existing vocabulary is to read a variety of matter. Once a reading is done, you need to highlight the new words that you have come across.

Then search the meaning of the highlighted word and make sentences from them.

  1. Notan Over Night process-  Building the best of vocabulary is not an overnight thing. It is a gradual process and requires patience and practice.
  2. Whenever you come across a new word use it frequently-Staying in contact with the new words and applying them in our day to day life will help you to excel in the art of building vocabulary. You need to use the new learnt words in your daily conversations. Use them in 10- 15 different sentences to make them a part of your vocabulary.
  3. Speaking- Speaking has a vital role in enhancing vocabulary. In order to enhance the vocabulary, you need to listen and say new words. Take up one word each day and use it very often in your speech. Slowly, it will be embedded in your mind.

Conclusion 

Building vocabulary is a gradual process. One needs to be truly determined to enhance the vocabulary and be very patient with one’s own self. You need to practice the vocabulary words, until they become your second nature and you start making use if them subconsciously rather than consciously.

Fluency Development

Introduction

Fluency is the ability to read a text accurately, quickly, and with expression. Fluency is important because it provides a bridge between word recognition and comprehension. Fluent readers read aloud effortlessly and with expression. Their reading sounds natural, as if they are speaking. Readers who have not yet developed fluency read slowly, word by word.

Because fluent readers do not have to concentrate on decoding the words, they can focus their attention on what the text means. They can make connections among the ideas in the text and their background knowledge. In other words, fluent readers recognize words and comprehend at the same time. Less fluent readers, however, must focus their attention on figuring out the words, leaving them little attention for understanding the text.

Fluency Development

It is observed that repeated reading as the key strategy for improving students’ fluency skills (NICHD, 2000). Repeated reading has two essential elements:

1)    Giving participants the opportunity to read and then re-read the same text and 2) having participants practice their reading orally with an opportunity to receive corrections.

Research has also determined that having students read aloud along with a model of well-paced, expressive reading and receiving specific feedback through systematic progress monitoring also helps improve participant’s fluency skills.

Knowing the meaning of a word is useful, but knowing how to use it in context is vital. Words aren’t used in isolation and will often form part of an expression or fixed set of words.Speaking English fluently is not just about making corporate presentations and giving long speeches. It is about expressing your views on the most mundane of things. The ability to make small talk is very important in business and social conversations. Topics for casual conversation could include the weather, sports, current affairs, arts, hobbies, travel, etc. Read up on your area of interest and try framing sentences expressing your opinions. Talk about it with someone close to you so you can check for grammatical accuracy.

  • Fluency is the ability to read most words in context quickly and accurately.
  • Fluent readers recognize words automatically when reading silently.
  • Fluent readers read with expression when reading aloud.

Conclusion

Thus, fluency plays a crucial role in all the sectors at the personal as well as professional.Other essentials for encouraging voluntary reading include a plentiful library of books. For gaining fluency, quantity is more important than quality.

Effective Group Discussions

Group discussions are a great way to reach the audiences. Group discussions help to maintain interaction with the audience and keep the sessions alive throughout. It has a key importance in engaging the audience effectively and making them more participative giving them the desired results. Group discussions are carried out in various forms and have to be decided according to the need and analysis of the result desired from training. The various aspects for effective group discussions are detailed as below.

 

Grouping-

Participants can be grouped according to their needs and analysis. some can be grouped with participants having the same strengths and weakness so that all might develop the same areas effectively when trained. Whereas at the time of practical training they can be grouped with different participants who are stronger in the areas they need to develop which creates an atmosphere favourable to work in groups and learn effectively.

Professional approach-

Professional approach is very essential for effective group discussions. A proper module of things to be discussed in group discussion is essential; creating a comfortable and disciplined atmosphere gives a better approach. Time management is also equally important, Group discussion module should be broken down into smaller modules to be discussed and completed within dedicated time. Lengthy activities are make the atmosphere dull and audiences start losing interest.

 

Being flexible-

Being flexible is very essential as the major part of learning starts when the audiences react and speak and not when the trainer instructs. Being flexible with the module and still maintaining the order is essential. Making the audience more interactive with their views and ideas is a great tool to make the session interactive. There should be more action from the participants than storytelling, Assigning group projects and various other tasks to various groups and creating a competitive atmosphere is the key to effective delivery.

Feedback-

Feedback is very essential to know the progress and development of the audience with respect to the group discussions. It helps to know their needs in detail and work effectively for development and continuous growth of the participants.

Conclusion-

Group discussions are more effective when the audiences participate more and the trainer speaks less. This brings great development and participative atmosphere amongst the audience.

Importance of Technical Communication

Technical Communication is the process of communicating over audience by providing information about the technical processes. Technical Communication is the responsibility of a professional to provide information on training to the target audience with a specific objective. Thus criteria is met only the concerned person is well trained technically. The information that is provided is purely technical and is absolute relevant to the targeted audience. This at times, turns out to be a professional task, so professionals are hired.

In order to share information, technical communication is essential in an organisation as it serves the best medium. It enables the employees to become tech – savvy and to keep themselves updated with the modern technology. Technical communication plats a vital role in an organisation. All managerial or administrative activities involve communication. When one writes reports, gives instructions or reads manuals, it involves the process of communication. The success of any organisation is largely recognised by the quality and quantity of information that flows through the personnel.

Technical Communication is segregated into 2 parts: Oral and Written. Both of them are equally important. Technical Communication in the form of writing involves conveying technical information to the audience. Information conveyed through technical communication can be about company products or about any technical concepts. All communication from a business needs to be polished and accurate. Technical creates training materials that can be used in classrooms or online.

Hence, technical communication is very important for practical applications, for learning the mechanics in technology, for promoting technology and also for training the technologists.

Neutralisation of Voice and Accent

Introduction

In the current scenario, Voice and Accent focus on training people on having Voice and Accent training. They groom people by making them aware of the nitty gritties of the country’s accent that will help people make themselves understood. Some may alos get themselves trained on the culture of that particular country.

Importance of Neutral Voice and Accent

Voice and Accent is very much essential to make any conversation productive and fruitful. If there is no proper blend of Voice and Accent, the speaker would fail to make an impact on the minds of the audience. It is wrongly interpreted by the society that updated Vocabulary is the only way to make your speech effective, but the fact says that effective talking rules any kind of city of dreams, face a lot of problems to blend with the English that is spoken in our city. If we analyze, the people from Northern and Southern parts follow a particular rhythm and talk. Whereas, people of Mumbai, do not follow any rhythm. They go with the variations that are needed to make once speech effective. In today’s scenario, ones degree and certificate can only help in entering any organization, the rest depends on the command that one has over English Language.

One needs to follow a particular pattern to gain the particular Accent of that state or region.

1)      Observe the mouth movements of the speakers and try to imitate them. When you are watching T.V, look at the movements of the speaker. Repeat what they are saying, imitating the intonation and rhythm of their speech.

2)      Slow down your speech, till you learn the correct intonation and rhythm of English. If you speak too quickly with the wrong intonation and rhythm the native speakers (speakers of that country or state) will have a hard time understanding you.

3)      One needs to make a list of frequently used words that are difficult for you to pronounce and ask the native speaker to pronounce them for you. The best exercise is to record your words and listen to them. One should try practicing them.

4)      Reading loudly for 20 minutes. One needs to make it a habit of doing loud reading for 20 minutes on a regular basis. This exercise will help in gaining confidence and strengthen the mouth muscles that we use while speaking in English.      Research has shown that it takes about 3 months of daily practice to develop strong mouth muscles for speaking a new language.

Conclusion

Hence, one should have Confidence, Good Vocabulary and Right Attitude.

Accurate pronunciations would enable one build up the self confidence and also motivate one to become fluent in the language.

Demerits of Technology based Communication tool

As the technology has advanced, it has provided us with ease and comfort. It has made our life more relaxed. But one should not ignore the fact that it has also made our life more dependable. As a coin has two sides, so does technology has its own pros and cons.

1. Expensive- With the advancement of technology, the cost of maintaining the technology has also increased. It can be very expensive to install a new communication technology that will incur more expenditure on the side of the organization. The organization would be expected to pay some additional fees to train the employees.

2. Poor face to face communication- As employees are using machines to communicate they get less time to talk to each other and also to know each other. This leads to not so good relationships among the employees in the organisation. It may act as a boon for people who are introverts buy they  would be denied the chance to learn how to interact with others.

3. Unsafe- As the information has been centralised for the common purpose of the employees, it is exposed to people who have wrong intentions and also to misuse them. Also the shared information can be attacked and all the data can be lost in a minute. In order to keep it safe the organisation may have to pay some extra cost to keep the information secured.

4. Generation gap- As the technology advances, it makes things complicated for the older generation. It gives them a tough time with the advancements made in technology. They are the ones who stand to lose as the company climbs the ladder of success, the reason being technology advancement.

5. Hampers ability- Excessive time on the net can decrease an individual’s ability to concentrate and apply themselves to some other task for a long time.

6. Reduce use of Body Language- Electronic communication does not allow any form of nonverbal communication like body language or any facial expressions that enables one to emphasize on the message.

Thus, the free flow of information across the Internet allows many individuals to bypass censorship in variety of ways. It also leads to data breaching which worsens the scenario.

Hence, an appropriate and free flow of advanced technology should be made to minimize the above mentioned demerits to the fullest.

Etiquettes on the Highway

Introduction

A highway is a main road, especially between towns or cities. It is not like the normal roads within cities. The city roads connect together the places within the cities. But highways connect different cities or towns.

There is a lot of difference in driving within cities and driving on a highway. City roads support short journeys whereas highways support long journeys. The city roads are crowded so has to be very careful while driving on city roads. This does not mean that one should not be alert while driving on highways. More cautiousness should be observed while driving on highway. ‘Speed thrills but it also kills.’

Driving on the proper side on highways is very important. Highways do not always mean wide roads, some highways also pass through small towns and villages where people reside, and one need to slow down at such places. Extreme care should be observed when there are children around. Avoid applying sudden brakes. If due to some urgency, you wish to stop then go off highway and stop.

Do not overtake under any given situations. One wrong judgement can cost someone one’s life. Try your level best not to become a reason for chaos and confusion on highway, the traffic moves fast but the traffic moves slowly on city roads. Just as in other places, courtesy on highways is important.

When a vehicle is in traffic jam there is a possibility to damage caused to vehicle if one is impatient. Majority of the highways are unsafe after sunset. One should plan a travel on highway only when there is no other option. Many huge vehicles start their journey in the dark. It may also result in fatal accident if one is ignorant. The greater risk always resides in faster vehicles. One must always ensure that on drives taking into consideration all the safety measures. Etiquettes and manners are not only restricted to personal or professional life but are equally to be followed on highways as well.

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