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November 2014 - BM English Speaking

Being Proactive

Being proactive means acting before the occurrence of events and preparing for all the aspects related to it for better accomplishment. Being proactive is a great tool for prevention of all sorts of problems in regards to the task. Being proactive needs to take action before the occurrence of problem and hence reduces the chances of any problem that might arise. Being proactive needs to arise all sorts of common problems that might come in relation to the task and acting to them before occurrence.

Preparation-

Preparation with respect to being proactive means to prepare every minute detail of the task with respect to the event. Creating a plan and sticking to it for effective results is the key. Assigning responsibilities and analysis of the task is a major aspect of planning that needs to be done in every related aspect to the event.

Prevention-

Prevention with respect to being proactive needs taking into consideration all the aspects that might arise during or before the occurrence of the event. Prevention with respect to all kinds of techniques that are involved and making a back up for all kinds of hurdles that might come in between the task. For example- While conducting a presentation being proactive would be arranging few soft copies of the designed presentation so that there is no wastage of time for loss of data in case of emergency. Checking well before time about how the slide looks and the technical related to the presentation such as laptop connection, charger, battery etc. Sound related device settings like microphone, speaker and having a backup plan in case of power or technical failure.

Mindset-

Mindset should be very clear and crisp. It should be more concentrated on effective solutions rather than getting involved with the problems. Creating a mindset and an effective plan for solving different kinds of related issues is the key for developing a positive and pro active mindset.

Prioritize-

Dividing tasks related to the event on basis of their importance and completion is very important. Prioritizing the tasks and grouping them into categories according to the importance is very essential to develop pro-activeness.

Conclusion-

Developing a proactive attitude is the key to deliver an effective impression of the Event on the audience and essential for getting more work done effectively.

Beliefs affect thoughts in Interview

Many people find interviews as a scary situation. They experience dry mouth, sweaty palms etc. This feeling is completely normal and almost everyone goes through it. It is a proven fact that at times tension can keep one alert and help them to think on their feet.

While in an interview one’s brain, mind and body should be in link. The belief that one holds in mind can affect both the body as well as behaviour. Change in one’s behaviour can also affect the brain and how the body responds when in stress. Our e’s thoughts decide a lot of things and can also decide the result of the interview.

Having faith in one’s own self can help one cross mountains and ensure that one comes out as and winner.

The pre – interview thoughts should be positive and should give encouragement to turn up positively for the interview.

The thought process that one holds during the interview session acts as a deciding factor of the interview.

The functioning of thoughts after the interview acts as a final nail. In all the three processes, the immense optimism is easy expected and it would be possible only when the mind, body and behaviour are in alignment.

Interviewing Practice

Interviewing is the most important skill in one’s job search.  The hiring managers decide who is hired based on the interviews. Interview is the one to one interaction where one has the opportunity to talk directly to the hiring manager that will motivate the company to hire one.

Despite the importance of interviewing, very few people practice the interviewing skills. Most of the people start by developing a list of questions they think, they will be asked. Then they prepare answers to those questions. Then they search the company where they desire to appear for the interview.

Most people get the practice they need in real interview. They go for few interviews and improve overtime. Two or three interviews would make asked huge difference.

The only way to maximise the interview performance is to practice.  Completing several practice interviews before your first real interview can make one more confident. To identify areas where you can improve, you have to get an outside opinion. The interviewer should select the questions so that you do not know what to expect.  The interviewer can the access the impression you give. The feedback you receive will be invaluable to your interview performance and your job search.

Importance of Formatting

Formatting is helpful as the essay contains headings, ordinary paragraphs etc. Each kind of text is formatted in a way that the readers can easily read and understand.

1. Use sub-titles

Usage of appropriate headings in the post makes it easy to scan the post. It demands the use of appropriate levels of headings. Depending on the topics chosen, there will be different formatting differences.

2. Short Paragraphs

Long paragraphs can be entertained in books but while having the same on the Web will not be that impactful. One should try to write short paragraphs. These are easier to scan and easier on the eye on the screen. It sometimes, requires a bit of creative reworking on the paragraphs written. However, it is fruititive to make it easy to read the content.

3. Select appropriate images

Images always make wonders but one should always choose apt images. The image should be related to the content. Images have a bigger impact on the audience as compared to a black and white paper or a colored one. Visual aids stay in the memory of the reader or viewer for a longer time and have a huge impact.

4. Font

Choose a font that is easy to read. It should be easy on the eyes. Fonts also play an important role to make the content look pleasant and appealing. Fonts like Times Roman and Garmond are a good choice. It helps to make the content look professional L and appropriate..

5. Adequate spacing

Word uses single line spacing. This saves paper but it is difficult to read long essay that is single spaced. Spacing also gives an appealing look to the contents and acts  reader friendly.

Hence, formatting plays a crucial role. Just the content is not enough. Good content but not so great format is not a good combination. One must have a suitable format and an apt content.

Etiquettes of Writing Letters

The practice of writing letters is followed since ages. In writing letters, the highest achievement is in giving the appearance of simplicity, naturalness and impact. Those who use meaningless phrases which are of complicated forms do not make an impression of elegance upon the readers. Making a good first impression is crucial to business success. We all know the importance of a good handshake to give a first good impression when meeting someone in person. Equally important, as part of our total professional appearance is making a good first impression with your business correspondence.

  • Business letters are written on a quality paper ‘called letter head ‘. Your name or the name of the company should be clearly identifiable. The address and contact information should also be easy to find and read.
  • One needs to use a consistent type style and size that is easy to read. It also helps to define the overall company image. The most common layout style for business correspondence is justify the left margin and to place an extra line space to indicate new paragraphs. One must take utmost care while laying out the letters to have balanced margin all around. This is known as formatting the letters, which gives it an added value.
  • Begin all your letter with :-
  • Date: – List the date, the letter is being sent. Typically no more than two or three spaces follow this line.
  • Address and inside address
  • Name
  • Title or Position
  • Company name
  • Street
  • City, State , Country

The above mentioned, is the proper format, in which we should mention each information a separate lines. When entering the name of a state, type the entire name. As a sign of respect, especially for those who are writing for the first time, it is best to address the person properly as Miss, Ms, Mrs., etc followed by their first and last names.

Handling Hypothetical Questions

Interviewers sometimes ask hypothetical questions.  These questions can be tricky if one has not planned a response. A little preparation can help one to tackle them with ease.

1. How to respond a change

‘Change’ continuous to be a big buzzword at work, as the organisation constantly revamps how they operate in order to complete effectively. Employers want to hire participants who are adaptable and flexible.

2. If you are caught doing an unethical or illegal attend

Ethics and legality are the major strengths that every interviewer desires to find in in a candidate. The candidate should respond that he or she would put a trend stop to any unethical or illegal activity.

3. When you disagree with the decision of the manager

One should never immediately speak up as it could mark as a trouble maker. Avoid saying that you would automatically go along with the manager’s wishes. The candidate would not want the interviewer to think that the candidate would automatically long green to do automatically long greeny thing that breaks the rules.

Hence, one should always think about what the employer is looking for before you answer quartos about strengths and weaknesses. Emphasis on team qualities as well as one’s ability to get the job done on your own. Always try to answer hypothetical questions by giving concrete examples.

Etiquettes of Greeting People

INTRODUCTION

Greeting people a very important role. Greeting can be formal or informal. Informal greetings are almost as limited as formal.

  • On every informal occasion, it is a trend to greet an intimate friend with ‘Hello’. This greetings are directly connected with the tone in which you talk. Some people use the term ‘Hello’ to call people. But remember that ‘Hello’ is spoken, not called out except between intimate friends who call each other by the first name.
  • Gentlemen always shake hands when they are introduced to each others. Ladies rarely do so with gentlemen who are introduced to them but they usually do it with other ladies. If they are standing close by. ‘Hand-shake’ is the first physical contact that is shared between a gentleman and lady.
  • Handshake often creates a feeling at an extreme level. Either it creates a feeling of irritation or liking between two strangers. A proper handshake is made briefly, but there should be a feeling of strength and warmth. While introducing you at the corporate meet, business etiquette for greetings dictates that people stand up whom being introduced.
  • Smile, make an eye contact and introduced you. Do not assume that someone else will take charge of the introductions. Pay attention to names and always introduce thjuniors to seniors.
  • Mastering the act of greeting etiquette might see complex, but it is still appropriate to respect all the formal and also the informal garroting mannerisms. Correctly used ‘salutation’ is defining area of business etiquettes. Greeting in the written communication like emails should be absolutely to the point. It carries your name with it.
  • Every day we encounter verity of business and social situations. The manner in which we meet and interact creates a lasting impression. In any business meet, always introduce yourself to people sitting next to you.
  • The manner in which you introduce or respond to someone is just as important as making the introduction.

Rapport Building

In order to successfully perform in an interview, it is necessary to build a rapport with the interviewer. Interpersonal chemistry is incredibly important during interviews.

You need to make the interviewer not only think high about your skills but also want to work with them. Smile is very infectious. One should never underestimate the power of a smile. One should do a research of potential customers inside out. Take notes about the company and relate your experience. Choose the appropriate attire for your interview to help you make a good first impression and build instant rapport.

Eye contact

First impression always counts. So, the first few minutes of the interview to make sure that you deliver extremely professional and confident first impression.

Arrive early

The candidate should calculate the journey time days before the scheduled interview. Late arrivals would not give the desired impression on the interviewer.

Small talk

One needs to arrive at the reception 10- 15 minutes early so you can look around for features you could comment and praise. This would provide some concrete points to be mentioned to the interviewer and help in building a rapport with the interviewer.

Smile

One needs to make an eye contact and smile broadly on first meeting the interviewer/s. even if you feel nervous and do not feel like smiling, force yourself to do so.

Firm handshake

One needs to make a firm handshake. If you have a tendency to get nervous, which would result in sweating of hands and then one must wipe and then make a firm handshake.

Wait to take a seat. As a mark of respect, one should seek permission from the interviewer to take a seat. Building rapport is something that one needs to do throughout the interview.

Commitment towards Work

Every organisation desires employees who are committed and focused to their work. Employees can worry that you will join and get trained, only to move on again. So, the candidate must be ready to give a good reason for each and every job move that a candidate makes.

Always try to speak about the positive reasons you decided to join a new organisation rather than the negative reasons you decided to leave your old one.

If you worked for a particular organisation for significantly less than a year, then you may be pushed to explain that you left because you had learnt enough about the job. You can also admit that the job was not right for you.

If you have been with the company but have taken variety of roles, explain each role about land ensure that the message that is conveyed says that each role was about land challenge and that you saw no reason to leave.

The interviewers may also have a concern regarding how you would be able to adjust with the new atmosphere, with fresh faces and different ways of working. One must put all the worries of interview to rest by providing an example of how you have made some positive transition at work.

Etiquettes at Home

INTRODUCTIONS:- 

Home is where the heart is. It is an old saying – Each family has its rules and regulations. Each of them has their own ways to deal with smaller matters or bigger matters. There are basic rules for behaviour that can apply to every family.

In order to make family life more pleasant and orderly, parents will expect their children to obey certain courtesies at home. Most of the countries, daily living is really very simple to learn and apply. Obedience comes first, when young children are learning good behavior and safety.

  • Obey your parents: – Every child must learn to obey his/her parents. Gradually , as the child grows older, he comes to know about his or her responsibilities, the parents then act as their guides and follow them to take their own decisions.
  • Consider your siblings: – When people live together, and each person has his/her own desires, the courteous habits help to prevent any quarrelsome situation in the family, and also unhappiness, that it will bring along. Often a situation can be reached in calmness. One can get habituated to becoming quarrelsome, if the family always deals with every situation by being courteous. Kindness is a wonderful quality that every human should posses.
  • Be orderly: – Ways be in the list of organized people. Put your things in place, keep your bed and room neat. It is such a help to people if you put your things at their proper place. 
  • Think about others: – Acuteness and friendly approach should be one’s second nature. Most young children and also adults do not spend time in formal situations. Many mothers work and so they do not have time to formally spend with all relatives over lunch or dinner.
  • If children grow up in such an environment, where people are busy only in their work, then undoubtedly, they would imbibe the same thing. When people live together, they learn the importance of golden words of being polite and friendly. Quarrels and differences often arise. Children as well as adults can display anger but losing temper should be controlled and one should be kind to all.
  •  Pleasant to guests in the house: - Everyone in the family including children should be pleasant to guests in the house. They should exchange warm feelings when they meet each other. Respecting the guests and being soft spoken to them should be the only thing on mind.
  • Legacy should be respected:- Never interfere with another person’s mail, telephone calls Or any personal possession without their permission. If you take a telephone message for someone, be sure to pass the message on to them correctly. It is necessary because it might creates many problems or worries for people if they do not receive a correct message

Conclusion: – One must always follow the etiquettes that will build their character and also make them better and responsible citizens in the long run.

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