Corporate Mannerisms

Introduction

Etiquette is a set of customs and rules for polite behaviour, especially among a particular class of people or in a particular profession. In a growing corporate world, it is getting increasingly important to maintain etiquettes defining the business impression. Every qualified student covets a job in top corporate companies. On being recruited, performance becomes the primary focus and little care is taken on the etiquettes that go along with the better performance. It is estimated that the first impression is created in 3 seconds of the meeting. For employees to succeed in business meetings conversational skills and manners are vital. Etiquette means manners practiced in a particular environment. Corporate etiquettes is one which is adopted in every business keeping in mind the ethics and integrity.

Basic Etiquettes (Mannerisms)

1) Maintenance of personal hygiene

One needs to maintain personal hygiene at every level, be it at home or professionally. Often people do not consider to pay heed to minute details like trimmed nails, neat hair, oral hygiene etc. It does draw attention during a meeting and so requires proper maintenance.

2) Dress Code

Your attire speaks volumes about you. The dress should be neat and presentable. For men, boot and belt must be a match, trouser and tie a match and socks and shoes matched. For women, it varies according to country and culture, but basic should be no excessive jewellery, no loud colour and no tight fitting dress.

3) Handshake

A simple handshake says a lot about the personality of an individual. A handshake should be firm and assertive.

4) Email etiquette

The subject of the email needs to be specific and short. Font and size should be legible and neat with proper alignment of the contents. Salutation and Conclusion should be polite. Before sending the email the grammar, punctuation and format should be checked.

5) Respect the place of work

The most important thumb rule in a corporate is to respect the place of work. While performance is significant, practicing the etiquette are requisite skills for career growth of very individual.

6) Telephone Etiquette

It is of utmost importance to make the caller comfortable and mot to be kept on hold for a long time. To start a conversation, the caller should identify himself first and then continue to give the required message. Patient hearing is necessary.

7) Dining etiquette

Table manners play an important part in making a favourable impression. They are visible signals of our manners and therefore essential to professional success.

8) Giving Business Card

It should be given and taken by right hand. The card has to contain name, company details and contact details.

Conclusion

Corporate etiquette acts as a deciding factor. The appearance and manners give a lot of information about you. One should always strike a balance.

How to Write a Memo

A Memo is written with an intention to inform a group of people about a specific issue. The word ‘Memorandum’ means something that should be remembered or kept in mind.

Below mentioned are a few parameters that need to be respected while drafting a Memo:

  • 1. Heading

One needs to specify, who the memo is for and who is the sender of the same. The heading segment should include the complete and exact date on which the memo was written and also the subject matter. One should always address readers by their: correct name. Avoid using nick names.

 2. Keep in mind the audience

In order to draw the attention of the people to read and respond to the memo, it is important to tailor the tone, length and level of formality. Doing this effectively requires that one has a good idea of who the memo is intended for.

 3. Reflect the problem or issue to the reader in the opening segment

This should reflect briefly the content behind the action that the writer desires to take. It can be like a thesis statement which introduces the topic and states why it is important.

 4. Suggestions

The writer needs to address the issue in the summary segment. The summarizing is done of the key actions that you expect the reader to take.

 5. Course of Action in discussion segment

The writer needs to be persuasive. The writer needs to state how the readers would benefit from taking the recommended action or be disadvantaged due to lack of action.

 6. Closure

The closure of the memo should have a friendly ending that restates the actions that one wants the reader to take. One can make use of closures like ‘I will be glad to discuss the mentioned recommendations in due course of time.

 7. Review the Memo

One should review and edit the memo to ensure that it is clear, concise, persuasive and free from errors. Review the spellings, grammar and content errors. Draw emphasis on names, dates or numbers.

 8. Short Headings

For long memos, one should consider short headings that clarify the contents of each category. Be specific and brief in every heading so that the basic point of the memo is apparent to the reader in the right way.

Thus, memo is expected to be to the point and without any flaws.

Dressing for Formal Occasion

Dressing sense is an important part of an individual’s personality. Appropriate dressing sense adds to the personality of a person and adds a pleasing image to his personality. An appropriate display of personality that is appealing and attractive to the public is very essential for creating great impression. Dressing attaches great value and aura to an individual’s personality. Dressing gives the character an image that is desired by the individual according to his choice. Even if an individual is not so great with looks dressing sense creates a great personality that can cover for the rest. An averagely rich person when dresses like a high class personality, he is considered to be a rich and famous individual. Hence dressing sense is of great importance and should be appropriately judged according to the event or occasion.

Dressing Formally-

Formal occasions are events where a specific manner of dressing is required that gives the whole event a calm and composed look. A very professional and clean look is very essential for formal events. Dressing formally has a few basic rules that give appropriate and pleasing appearance to the dressing of an individual. The few basic rules are described as below:-

Formal attire – Formal attires are of different forms and types and based on the nature of the event formal attire has to be decided.

A small formal meeting with a cup of coffee or in someone’s office is a simple formal meeting. A simple shirt preferably plain or stripes with a soothing colour and trousers with black or brown formal shoes is the best combination. A tie and a good watch along with this formal look is the most pleasing choice and give a perfect look for the meeting. Women however need not wear a tie a formal shirt and a trouser with an elegant watch and hair tied up professionally is the best.    

A Corporate event with a formal written invitation can carry a dress code or colour and following the dress code is a compulsion at such events which should always be noted. If dress code is not mentioned a suit for men and a sari for women is the most elegant and appropriate for a corporate event.

Time of the event-

Time of the event is very important to decide the colour to be worn for the event. Bright colours should be avoided for the evening and soothing or dark colours are suitable. Formal events generally require soothing colours and too dark or too light should be avoided.

Rules for Women in the Interview

The rules for the proper interview outfit for women have been changing over time, but it is still mandatory to use a formal look. It is advisable to wear a professional looking dress or a conservative suit. One should avoid wearing high heels or a pair of low heeled shoes will make a good impression. Avoid the usage of excessive jewellery. Too short skirt should be avoided. It would be great if one wears neutral colored blouses. Minimum make up would make a good impact. Wearing a smile makes everything fine and puts everything at ease. If one thinks of applying perfumes, it should be very little.

Clothes should be properly ironed. The footwear should also be in a good condition. The nails should be neat and clean and of a reasonable length. One must remember that it is not the time to show your unique fashion style or sense.

Good grooming accounts for a more favorable hiring decisions tan qualifications. The manner in which one dresses at work demonstrates the professionalism and enhances the image of the business.

Traditional formal interview dress is most likely to impress them whereas the biggest turn offs involve casual dress.

One should never forget that whatever the job, the candidate wants the interviewer to be remembered by his/ her personality and performance.

Skirt length should be below the knee and never shorter or above the knee.

Hence, the job interview is your opportunity to make a great first impression on your potential employer. Dressing for success is a big part of the interview process.

Visualisation

Visualisation is a powerful technique for helping to create successful outcomes. To use creative visualisation effectively one has to impeccably clear the goals.

Creative visualisation has a huge part to play in any personal development plan. Visualisation is a fascinating, mesmerising and enjoyable concept. To visualise is to direct unseen energy into an orderly vibration. Desires should first be created in thoughts and then they are created in real life.

Humans are a sum of what they think about and focus on the most. Creative visualisation is using one’s imagination to create what one wants in life. If one desires to want more success, money better job, fulfilling relationships then visualisation is the best technique to become successful.

Visualisation means nothing but to program one’s mind to visualise only positive thoughts that one desires to materialise in future.

Below mentioned are a few techniques:

1. One should lie down comfortably in a quite room. Close your eyes and use each breath to relax your body from head to toe.

2. Imagine yourself preparing for the interview. When you visualise getting to the employers office,  use your senses to imagine the objects that would be placed in the room. In your mind,  imagine the interviewer’s voice and make a confident handshake.

3. When you meet the interviewer,  imagine you are smiling warmly and the interviewer is smiling back at you. As the interviewer begins to ask questions, imagine that you are spontaneously and easily. Ideally, at the end of the interview, you may imagine hearing the interviewer saying like ‘ You are hired’.

Thus, visualisation is the biggest power that would take someone closer to success.

Appropriate Dressing for Interview

Interviewers make up their minds based on many factors of which dressing is also of utmost importance. It is human nature to judge others based on what they look like. We assume characteristics about other people based purely on what they look like.

If we wear clothes that look as though they are appropriate for roaming around at home, the interviewers may decide on your behalf that you would be better at home rather than to serve their organization.

The candidate should always ensure that he or she looks the way they are dressed- professional. So, they should think carefully about what one is wearing while turning up for the interview and ensure that one is always successful in creating a great first impression.

It may sometimes seem a task to select what is to be worn in an interview. Selecting clothing appropriate for the business environment is essential to make the right first impression on prospective employers.

One should always be aware of the fact that interviewers believe that appearance is the outward manifestation of one’s personality.

The apt way to decide what to wear is to do some research like one can visit the office of the chosen employer and observe the flow of people and take note of their attire. Interview candidates may dress more smartly than they would normally. One can also ask for a dress code.

Hence, attire speaks volumes about the candidate, so one must ensure that they are perfectly dressed, neither over dressed nor under dressed.

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