Importance of Intonation

Intonation is primarily a matter of variation in the pitch level of the voice. Intonation conveys differences of expressive meaning. It also serves a grammatical function , distinguishing one type of grammatical function of one type of phrase or sentence from another.

A sentence normally consists of a combination of words mainly: nouns, adjectives, adverbs and verbs. Sometimes it also consists of conjunctions, prepositions articles etc. Intonation pattern comprises of vocal pitch, speed rate and loudness.

Below mentioned are few Basic guidelines:

The overall pitch pattern must rise and fall appropriately to match the meaning of the sentence. The pitch rises peaks at the primary stress point and then it falls significantly depending on the type of sentence. In order for the speaker to sound confident and credible their voice should stay at level or up during the middle point of the sentence nd drop significantly at the end. Notice the way television newscasters speak. They are trained to speak in confident, believable way making the cull use of intonation patterns.

In order to keep the attention of the audience intact one should vary their intonation. Speaking in a monotonous manner will bore the audience and the speaker as well. On the other hand, if the person uses excessive pitch changes or too many stress points, their speech may sound unnatural or awkward. They may also be perceived as lacking experience or maturity.

With a wide variety of speech pattern differences between languages, it is easy to see how misunderstanding occurs. Thus, learning to apply the intonation pattern native to the region in which one lives will give the speech a pleasing quality that will be music to the listener’s ears.

Etiquettes at Public Meetings

Introduction

Etiquettes refer to good mannerisms required by an individual to find place in society. It is important for an individual to behave appropriately in public to earn respect and appreciation. Human is a social animal and is expected to behave in the same way.

One must learn to maintain the decorum of the work place. It is of utmost importance to respect one’s organisation and also expect the same in reciprocation. You would not be taken seriously if you do not behave well at the workplace.

Meetings are the vital parts in the corporate, where employees sit together in a common platform, exchange their views and opinions and boil down to a conclusion that is beneficial for the organisation and mutually acceptable by all the employees of the firm.

Meeting etiquettes refers to codes of behavior that an employee is expected to follow while attending meeting and discussions at the workplace.

  • One must always respect the employees or fellow mattes or cronies. Never misbehave with them. Smooth functioning would be possible.
  • Avoid being bias towards anyone. Treat all the employees as one irrespective of their designation, educational qualification, caste race or family background. Personal relationship must not be mixed with professional commitments.
  • One should always be ready to help each other in the organization. Be a motivator for your fellow colleagues. Appreciate those who perform exceptionally well. Give them a pat on their backs for their good work. Encourage them to work in a team and exploit their potentials by channelizing them in the right direction.

Meetings should be taken as a platform to give rewards and recognition to the employees.

All the comments during the meeting should be approved by the head of the meet. When speaking during the meeting one needs to speak slowly and clearly. Be respectful to everyone present in the meeting. Keep yourself aloof from any kind of disruptions during the meeting. Avoid any conversation with the public because if you make use of microphone in the meet it can pack up even the minutest thing said.

One must ensure that all the comments are constructive and not disruptive. All the cell phones should be on silent mode, so that it does not distract the meeting and the involvement of it in the meeting.

Always remember not to become famous as a ‘Preacher’. Be considerate of others who desire to speak by limiting the comments a reasonable length and avoid repeating that was already mentioned.

One should always map their moves during a public meeting and become an effective Public Meeting Holder by respecting few points mentioned above.

 

Communication Cycle

Communication Cycle refers to the whole process of communication from the origin up to the conceptualization and the response of the intended message by the tight person. The communication cycle remains incomplete before feedback. Communication is the fundamental part of our lives. The process of communication is fairly simple and easy to understand. Communication process begins at the sender. The sender is the person who is originating the message, he encodes the message and sends the message across. The receiver on the other hand has to decode the message from the medium,  receive the message and understand the message. He had to give a reply or a feedback to the sender to ensure that the message is understood.

Sender

The first step in communication cycle is determining what the message will be and who will be at the receiving end. The sender of the communication should also consider the profile of the recipient. In addition, the mode of communication should also be considered. A verbal message needs to be designed differently than a written message. Before sending the message, all these aspects should be taken into consideration.

Receiving

Once the message is transmitted the next step depends on the receiver of the message.  The recipient must be open to the communication including being willing to listen or read what is transmitted. The sender should keep potential barriers in mind and work with the recipient to overcome them. The recipient can also get distracted by other events or messages. It is then recipients responsibility to focus on the communication in order to complete the cycle.

Feedback

The communication cycle is completed with the confirmation and comprehension of the message. When the receiver provides feedback to the sender, the sender is assured that the message is received and understood appropriately. Feedback can be in the form of written or oral response or body language in case of face to face communication. Repeating key points back to the sender provides concrete evidence that the receiver understood the content of the message.

Communication is the primary element in many aspects of operating a successful small business. The cycle of communicamust must be completed in order for the communication efforts to be successful. Effective communication is referred to as an exchange rather than as simply sending out a message.

Importance of Conference

Conference is a formal meeting of people with a shared interest, typically one that happens once in a year or as per company norms. It plays vital role in corporate world. Conference has a very important place in the workplace.

Below mentioned are few points that justify their importance:

Conference allows organization to get updated information on the key issues that their organizations are concerned about.

It acts as a platform for those who have any issues on specific topics. It allows practitioners to refresh their skills and keep them updated about the new technologies and methodologies. It provides an opportunity to network with others, that in the long run benefits the company as co – ordination is of immense help.

Conference enables one to know the industry standards. When it comes to holding conferences, it is important to be able to engage and interact with the audience.

Making use of visual aids in conferences gives an added value to the presentation. Visual aids can offer a different approach to the conference.

Visual aid can offer a great alternative to a traditional speech and they can support and demonstrate the point that one is trying to convey in a way that words sometimes cannot.

Diagrams and Picture can help to visually display a situation and in some cases,  some people find it easy to understand than a simple explanation. It helps to initiate relationships with others that can continue further by social media or meetings in person.

To gain insight into the experiences of others who face challenges that could be similar to yours.

To identify opportunities for service within the profession as a whole. To become familiar with the city, culture where the conference is held.

Hence, conferences help one explore oneself to the new surroundings and also enhance one’s knowledge.

 

Types of Listening

Listening is the process of receiving a message, constructing it, understanding the message that is conveyed and responding to spoken or non verbal messages.

Most of the times, people take listening for granted. Only when one stops to think about listening, people begin to realise that listening in fact is an impotant skill that needs to be developed.

Effective Listening is the strong foundation of healthy relationships with others at home, socially or in the workplace.

Below mentioned are few types of Listening:

1. Comprehensive Listening- It means understanding the message or messages that are being communicated. The listener first needs appropriate vocabulary and language skills to understand the message that is being conveyed. Using a complicated language can therefore be a barrier to comprehensive listening. The process of compreensive listening can be furthur complicated when two different people listen to the same thing but may understand the message in different ways.

Comprehensive Listening can also happen in non verbal communication such as the tone of voice, gestures and body languages. These non verbal signals can greatly help commuication but can also confuse. In many listening situations, it is important to seek clarification for the better understanding of the message that is conveyed.

2. Informational Listening- When one listens to something one is by default engaged in informational listening. This is true in many situations in education or at work place. All types of listening are active but informational listening is less active than any other type of listening. Informational Listening, especially in a formal atmosphere like in work meetings or in education, is often accompanied by note taking.

3. Critical Listening- One is engaged in critical listening, when the goal is to evaluate or scrutinise what is being said. Critical Listening is much more active behaviour than informational listening and usually it involves some sort of problem solving or decision making.

The term ‘critical’ does not always mean finding faults. Rather critical listening means engaging in what you are listening to ask queations to yourself. Many of our dat to day decisions are based on some form of ‘ critical analysis’ whether it be critical listening, reading or thought. Our opinions, values and beliefs are based on our ability to process information and formulate our beliefs.

It is of vital importance during critical listening to have an open mind and not a biased approach. By following this process, one will become a better listener and broade n the knowledge and perception of other people and also relationships.

4. Empathetic Listening- Empathetic listening involves attempting to understand the feelings and emotions of the speaker. Empathy is deeply connecting with other person and empathetic listening can sometimes be very challenging. Empathy requires being compassionate or feeling sorry for somebody else. It does not involve making judgements but gently encouraging the speaker to explain and elaborate on their feelings and emotions.

Thus, listening involves many challenges and forms an important part of our daily lives. One needs to develop excellent listening abilities to send across a message in an effective manner and with an Assertive Attitude.

 

Assertive Communication

Assertiveness means standing up for your personal rights, expressing thoughts, beliefs and feelings in a direct, honest and an appropriate way. In all our interactions with other people, whether at home or at work, assertiveness can help one to express oneself in a clear, open and reasonable way. By keeping one’s communication assertive, one should always respect the thoughts, feelings and beliefs of other people. Be it in one’s personal or professional life, being assertive can help one to build and maintain self confidence in all situatons. Assertiveness is not just about speaking your mind but it is also about how you speak your mind.

Long term relationships can be sustained by two key elements of Honesty and Mutual respect. Speaking assertively is not magic. It is a technique that one can use with close ones to provide feedback. By being assertive, you are respectful of yourself as well as the person who you are speaking with. Lack of assertiveness will lead to various negative consequences such as resentment, emotional withdrawal and also to a loss of relationship. Ideally there are 3 communication styles: Passive, Aggressive and Assertive.

Passive means to keep feelings and thoughts to yourself and not to express yourself easily. Aggressive means to scream and yell at others to make a point. Assertiveness is a midpoint between Passive and Aggressive. If you aspire a healthy relationship, then having an assertive approach is of utmost importance. One needs to build one’s self confidence. Remind oneself of all the positive qualities and capabilities.

Before switching to the aggressive mode, one should ask ones own self, how should you handle the situation, which is completely different from how you feel like dealing with it. Look for the best way to express yourself and always remember that it is not necessary to sugarcoat what you desire to say.  Thus, in order to have an Assertive Approach, one should always deal with the issue immediately rather than allowing the frustration to build. If you wait for too long, it can escalate emotions and spark a heated response.

Commuting Etiquettes

Introduction

Commuting is nothing but travelling regularly over some distance from a suburb to a city and back. Everyone needs to travel to the place of work every day. Some use their personal transport while others make use of public transport. Thousands of people commute to work every morning. After a tiring and difficult day they are again on their way home. Every individual would be in a different state of mind. Some people can also be in a bad mood. Tempers can be high and some would be waiting to shout back. Having good commuting etiquettes and mannerisms act as an inspiration for others.

Those who take personal transport face difficulties like the never ending queues and also many additional problems. Some companies also provide additional pickups and drops. This form of commuting can be comfortable as one is free from the hassles of driving and parking.

Punctuality plays a key role in following commuting etiquettes. For instance if one wishes to act in an eco friendly manner then one can opt for pool vehicles system. This requires commitment. For this system to become successful one must understand personal responsibilities.

For people whose journeys are short, can opt for auto-rickshaws or taxis the only challenge in this case can be getting the vehicles on time. Those who travel by bus should be well versed with the bus timings and the bus numbers.

One must observe discipline at the bus stop by standing in queues. Monthly pass option is a better alternative than to buy a ticket every day. This always saves us from the inconvenience of carrying change and during peak hours the buses are full and one should beware of pickpocketers is well.

Following etiquettes helps in making the journey hassle free. During rush hours, get up at least one stop before your scheduled drop. This will enable you to get off swiftly at your desired stop. The same is applicable while travelling in train. Getting a seat during peak hours is a task, so one should learn to travel standing. In train there are special coaches for first class travel. This can add some comfort.

 

Importance of Reading

Everyone knows that reading is important. There is much more to life than work and spending time aimlessly with latest technology. One should always invest leisure time in reading. Reading is important for a variety of reasons. One of the fundamental reasons is that reading develops the mind.

Below mentioned are the few tips on Reading:

Through reading one can expose oneself to new things, new information, new problem solving. Exploration begins from Reading and Understanding.

Self Improvement- Reading helps one to form a better way. Through reading you begin to understand the world in a better way. One also gets a better understanding of the topic that carries one’s interest. They help in building self confidence and also create a structured path that takes us to understanding and better actions in future.

Raises the understanding level- The more you read, the more you understand. Reading also widens the understanding of the rules of life in order to adopt and accomodate in the society in a better way.

Preparation- Reading is an essential way, which can help and guide you towards new things. In today’s scenario, getting reviews and feedback have a big impact on ojr decision. Thus, being absolutely prepared will give a boost to the existing confidence that one has.

Tool of communication- Communication is an important tool which can be transmitted through reading. As you communicate through reading, you understand more and can do so in a better way. Thfough reading more solid information can be acquired. Reading connects you to the world.

Thus, reading plays a vital role. It exposes one to the world of imagination. Books are  eyomg imagination.

 

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